Gas Station Receipt Format: How to Create Fuel Receipts Online (Free PDF Generator)
Gas stations and petrol pumps issue thousands of receipts every day for fuel purchases. A clear and accurate gas station receipt format is essential for customers who need proof of fuel expenses for tax filing, business reimbursement, or travel records.
In this guide, you’ll learn:
- What a gas station receipt is
- What information it must include
- A sample gas receipt format
- How to create fuel receipts online
- Who should use a gas station receipt generator
You can explore more tools on the 👉 GoSetle Receipt Hub
What Is a Gas Station Receipt?
A gas station receipt is a document issued after purchasing fuel such as:
- Petrol
- Diesel
- Gasoline
- CNG
- LPG
It serves as official proof of:
- Fuel quantity purchased
- Price per unit
- Total amount paid
- Tax applied
- Vehicle details
Customers often require fuel receipts for company reimbursements, fleet tracking, and personal budget management.
Why Are Fuel Receipts Important?
✔️ Reimbursement & Travel Claims
Employees submit gas receipts to claim mileage or fuel expenses.
✔️ Tax & Accounting
Businesses use fuel receipts to calculate travel expenses and tax deductions.
✔️ Fleet Management
Transport companies track vehicle consumption using fuel receipts.
✔️ Customer Proof
Shows what quantity and price were charged.
✔️ Record Keeping
Helps maintain accurate business and personal fuel logs.
Standard Gas Station Receipt Format (Must-Have Fields)
A professional gas or petrol receipt should include:
1️⃣ Gas Station Details
- Station name
- Address
- Phone number
- Tax ID (GST/VAT)
2️⃣ Transaction Details
- Receipt number
- Date & time
- Pump number (optional)
- Cashier name (optional)
3️⃣ Fuel Information
- Fuel type (Petrol, Diesel, Gasoline, CNG)
- Quantity (liters or gallons)
- Price per unit
- Total fuel amount
4️⃣ Taxes & Charges
Depending on country:
- GST (India)
- VAT (Europe, UAE)
- State tax (USA, Canada)
5️⃣ Vehicle Information (Optional)
- Vehicle number
- Odometer reading
6️⃣ Payment Method
- Cash
- Card
- UPI / Wallet
- Company fuel card
7️⃣ Footer Message
- “Thank you for refueling with us.”
- “Drive safe.”
Try Free : Gas Station Receipt Online Generator
Gas Station Receipt Example (Text Format)
Gosetle® Gas Station Receipt
Station: Highway Fuel Center
Address: Main Road, City
Phone: +1 555-1234
Tax ID: GST12345
Receipt No: 55291
Date: 15/01/2025
Time: 08:42 AM
Fuel Type: Diesel
Quantity: 18.5 liters
Rate: $1.20 / liter
Total Amount: $22.20
Tax (5%): $1.11
Grand Total: $23.31
Vehicle No: MH12 AB 2345
Payment Method: Card
Thank you for refueling with us!
This is the simplest and most accepted fuel receipt structure worldwide.
Create Free : Gas Station Receipt
How to Create Gas Station Receipts Online
Instead of manually filling receipts, petrol pumps and drivers can create receipts online using the tools available on the 👉 GoSetle Receipt Hub.
Steps:
- Open the Gas Station Receipt Generator
- Enter gas station name and address
- Add receipt number and date
- Enter fuel type, quantity and price
- Add tax (if applicable)
- Select payment method
- Generate the receipt
- Download or print the PDF
Perfect for:
- Taxi drivers
- Fleet owners
- Logistics companies
- Delivery partners
- Personal travel reimbursement
- Gas station operators
Why Digital Fuel Receipts Are Better?
Digital fuel receipts offer:
- Clear and professional format
- Easy storage for audits
- Fast sharing via email or WhatsApp
- Zero handwriting errors
- Long-term data backup
- Environment-friendly
Businesses with multiple vehicles benefit the most from digital receipts.
Conclusion
A proper gas station receipt format helps customers and businesses maintain accurate fuel records.
Whether you run a petrol pump or drive for personal or business use, generating clean digital receipts is now easy and free.
Use tools on the 👉 GoSetle Receipt Hub to create unlimited, professional fuel receipts instantly.
