🧾 Introduction: Why a Sales Receipt Matters
If you run a service-based business—cleaning, maintenance, repairs, home services, freelancing—one thing you need every day is a proper sales receipt.
A sales receipt acts as:
- Proof of payment
- Customer copy of the transaction
- Record for your accounting
- A professional touch for your brand
In this guide, we’ll show you exactly how to create a sales receipt, using a real example similar to what you shared. Whether you’re doing it manually or using a generator like GoSetle, the steps are the same. Free Sales Receipt Generator
🧩 1. Start With a Clean, Professional Header
Your receipt should begin with your business identity.
From the example image:
HOME SERVICES LLC
123 Main Street
Springfield, IL 62701
(555) 123-4567
👉 This helps the customer know who issued the receipt, and it boosts your brand credibility.
What to include in your header:
- Business name
- Address
- City, state, ZIP
- Contact number
- Optional: Logo
🔢 2. Add Receipt Details (Date, Receipt Number, Time)
These details make your receipt traceable and organized.
Example from your image:
- Receipt Date: 15/11/2025
- Receipt Number: SRC03851767001
- Time: 16:20:51
Why this matters:
- Helps track transactions
- Useful for customer queries
- Important for accounting & tax purposes
📋 3. Create an Itemized Table for Services
This is the heart of your receipt—the list of services provided.
From your example:
| QTY | ITEM | AMOUNT |
|---|---|---|
| 1 | Home Cleaning Service | $120.00 |
| 1 | Lawn Maintenance | $85.00 |
| 1 | Minor Repairs | $65.00 |
Tips:
- Use clear names customers understand
- Add quantity (usually “1” for services)
- Show prices per service
A clean breakdown builds trust and avoids confusion.
Sales Receipt Generator Online
💰 4. Add Subtotal, GST/Tax, and Total
After listing services, calculate:
- Subtotal
- GST or tax %
- Final payable amount
Your example:
- Subtotal: $270.00
- GST (12%): $32.40
- Total: $302.40
Make sure tax rules match your country or business type.
💳 5. Mention Payment Method
Customers feel more secure when they see how the payment was recorded.
Example:
- VISA
- ••••44553
This shows:
- Payment was received
- Card details masked
- Transaction validated
✔️ 6. Add a Status Message
Your example shows a friendly confirmation:
APPROVED – THANK YOU
This reassures the customer that the payment was successful.
You can replace it with:
- “Payment Received”
- “Paid – Thank You”
- “Transaction Successful”
Always keep it positive and clear.
🧾 7. Include Customer Copy & Transaction ID
At the bottom, include:
- CUSTOMER COPY label
- A thank-you message
- Tracking number (Transaction ID)
- Your platform or tool (e.g., Powered by GoSetle®)
From your example:
CUSTOMER COPY
Thanks for visiting
Transaction ID: 29885176725604
Powered by GoSetle®
This makes the receipt complete and professional.
🎯 Conclusion: Sales Receipt Format You Can Use Anytime
Creating a sales receipt doesn’t have to be complicated.
Just follow this simple structure:
- Business header
- Receipt details
- Itemized list of services
- Subtotal + GST/tax
- Final total
- Payment method & approval
- Customer copy section
Whether you’re a cleaner, electrician, repair specialist, or freelancer, a clear and professional receipt builds trust, reduces disputes, and keeps your accounts clean.
