If you run a restaurant, café, cloud kitchen or fast-food outlet, your receipt format says a lot about how professional your business is.
A clear, well-structured restaurant receipt helps:
- Avoid customer confusion
- Reduce disputes
- Track sales, taxes and tips
- Build trust and brand image
In this guide, we’ll break down the ideal restaurant and fast food receipt format, with tips on how to generate them online using GoSetle tools.
Why Restaurant Receipts Are Important
Restaurant and fast-food receipts are more than just “bills”. They are:
- Legal proof of sale
- Evidence in case of disputes
- A record for tax filing
- A way for customers to track their expenses
- A branding touchpoint for your business
With digital ordering, food delivery and dine-in all mixed together, a clean receipt format becomes even more important.
Key Elements of a Restaurant or Fast Food Receipt
Whether it’s dine-in, takeaway or delivery, your restaurant or fast-food receipt should include:
1. Business Information
- Restaurant name
- Address (city, area, pincode)
- Phone number / WhatsApp / website
- GST / tax number (if applicable)
2. Receipt / Bill Details
- Receipt or bill number
- Date and time
- Table number (for dine-in)
- Order type – dine-in, takeaway or delivery
- Server / staff name (optional but helpful)
3. Customer Details (Optional)
- Customer name
- Phone number or email (for delivery orders)
For quick-service and fast-food chains, this is often optional, but for delivery and loyalty programs, it can be useful.
4. Itemised Order List
This is the heart of a restaurant receipt:
- Item name (e.g., “Veg Burger”, “Cheese Pizza”)
- Quantity
- Rate per item
- Amount for each item
You can also group items by category:
- Food
- Beverages
- Add-ons / sides
5. Taxes and Charges
Depending on the country and tax rules, a restaurant receipt may include:
- GST or VAT
- Service charge (if applicable)
- Delivery charge (for online orders)
- Packaging fee (for takeaway)
Make sure tax breakdown is clear and legal for your region.
6. Total Amount
The total payable should be shown clearly:
- Subtotal (without tax)
- Taxes and charges
- Grand total
If you accept tips, you can add a separate line as well.
7. Payment Method
- Cash
- Card (credit/debit)
- UPI / mobile wallet
- Online payment gateway
This is important for accounting and settlement at the end of the day.
8. Footer and Branding
Your receipt footer can include:
- “Thank you” note
- Feedback link or QR code
- Social media handles
- Return or cancellation policy (for certain services)
Even a small “Thank you for dining with us!” adds a nice touch.
Resturant Receipt Generator : Click Now for Try
Fast Food Receipt Format: What’s Different?
Fast-food and quick-service outlets focus on:
- Speed
- High order volume
- Simple billing
So, a fast-food receipt usually:
- Has a compact format
- Uses short item names
- Shows order number prominently
- Focuses on total amount, not long descriptions
Still, the essential fields remain the same: business info, items, taxes and total.
You can use a dedicated Fast Food Receipt Generator to speed up this process.
Digital vs Printed Restaurant Receipts
Most restaurants use printed receipts, but digital receipts are becoming popular:
Printed Receipts
- Easy to give immediately
- Familiar to customers
- Needed for many dine-in setups
But:
- Paper fades and gets lost easily
- Printers require maintenance
- Thermal paper rolls cost money
Digital Receipts
- Sent by email, SMS or WhatsApp
- Perfect for online orders and deliveries
- Easy to store and retrieve later
- More eco-friendly
You can combine both: print for dine-in, and send digital receipts for delivery customers using online tools.
How to Generate Restaurant & Fast Food Receipts Online
Instead of manually creating bills or using complex POS software, you can use the receipt tools under the GoSetle receipt hub.
A typical workflow:
- Choose a Restaurant Receipt Generator or Fast Food Receipt Generator from the GoSetle receipt tools.
- Add your restaurant logo, name and address.
- Enter order details – items, quantity, prices.
- Add taxes, delivery charges or service charges if required.
- Generate the receipt and download it as PDF or print it directly.
This is perfect for small restaurants, cloud kitchens, food trucks and fast-food counters that want a simple, professional solution.
Best Practices for Restaurant Receipts
- Keep the layout simple and readable
- Make sure tax calculations are accurate
- Use consistent item names and categories
- Include your brand name clearly at the top
- Show date and time correctly (important for disputes)
- Train staff to always issue a receipt
Conclusion
A professional restaurant or fast-food receipt format can improve customer trust, reduce confusion and make your bookkeeping easier.
Whether you run a single café or multiple outlets, you can use digital tools from the GoSetle receipt hub to generate clean and consistent receipts for every order – dine-in, takeaway or delivery.
